Joint Compliance Forms
The Preservation Compact led the effort for the City of Chicago, Cook County, and IHDA to develop shared compliance forms for owners of government assisted housing. Typically, each agency collects similar information on three separate forms, which places an unnecessary burden on property owners. Three new forms were launched in 2015, in addition to the Tenant Income Certification, or TIC form, which was launched previously.
The interagency group has finalized four forms. The two forms intended to be completed by property owners and managers are noted with *.
- *Tenant Profile Form (IHDA may refer to this form as the TST-2) [Excel file – updated 9/16/16] – this form is completed by owners and managers, and provides a snapshot of detailed household level information related to each individual unit in the property.
- Tenant Selection Plan (TSP) Checklist [Excel file – updated 3/20/15] – this form serves a dual purpose: it can be used by owners and managers as a guide for information to include in their TSP, and can also be used by government agency staff completing inspections or reviews of TSPs.
- Rent Schedule Form [Excel file – updated 5/15/15] – this form is completed by agency staff primarily to document allowable rent levels and other key regulatory information at an individual property level. Owners and managers also use this form to request rent increases or changes in utility allowances.
- *Tenant Income Certification form (TIC) [Word document – updated 6/10/16] – this form provides information about income for households in the building that need to meet income eligibility requirements.
*These forms are intended for owners and managers to complete.
One of the primary objectives of this initiative was to streamline efforts for government assisted buildings receiving funds from multiple government agencies. Please contact Stacie Young if you have questions, concerns, or ideas.
In addition to committing to the smooth implementation of the new uniform documents, The Preservation Compact and interagency partners hope to:
- Work with a Chicago metro-wide effort that is also coordinating among counties and participating jurisdictions on common forms and documents to build on each other’s progress.
- Identify other forms that will both enhance the compliance activities of the government agencies and simplify compliance work for owners and managers.